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Most people probably think of bookkeeping and accounting as the same thing, but bookkeeping is really one function of accounting, while accounting encompasses many functions involved in managing the financial affairs of a business. Accountants prepare reports based, in part, on the work of bookkeepers.

Bookkeepers perform all manner of record-keeping tasks. Some of them include the following:

-They prepare what are referred to as source documents for all the operations of a business – the buying, selling, transferring, paying and collecting. The documents include papers such as purchase orders, invoices, credit card slips, time cards, timesheets, and expense reports. Bookkeepers also determine and enter in the source documents what are called the financial effects of the transactions and other business events. Those include paying the employees, making sales, borrowing money or buying products or raw materials for production.

-Bookkeepers also make entries of the financial effects into journals and accounts. These are two different things. A journal is the record of transactions in chronological order. An account is a separate record or page for each asset and each liability. One transaction can affect several accounts.

-Bookkeepers prepare reports at the end of a specific period of time, such as daily, weekly, monthly, quarterly or annually. To do this, all the accounts need to be up to date. Inventory records must be updated and the reports checked and double-checked to ensure that they’re as error-free as possible.

-The bookkeepers also compile complete listings of all accounts. This is called the adjusted trial balance. While a small business may have a hundred or so accounts, very large businesses can have more than 10,000 accounts.

-The final step is for the bookkeeper to close the books, which means bringing all the bookkeeping for a fiscal year to a close and summarized.

Bookkeeping Made Easy with Freshbooks

If you don’t have the funds or the time to hire a bookkeeper, why not let Freshbooks do it for you? With their comprehensive bookkeeping system, now small business owners and freelancers can automate the tedious bookkeeping tasks. In fact, creating invoices is now easier than ever. With free invoice templates from FreshBooks, you can download, customize and send customized templates in a matter of minutes.

The Freshbooks team makes it even more convenient to crank out custom invoices with these template formats:

Benefits of Using Freshbooks Invoice Templates

Firstly, invoice templates from Freshbooks are an easy and cheap way to get paid for your work and keep your business finances in order.

When you create professional electronic invoices, you’re reaping all of these benefits:

  • Invoice templates are FREE
  • You’ll convey a professional face to your clients
  • They’re downloadable in PDF, .DOC, .XLS., CSV formats, and more
  • The fully customizable fields include your business name, address and contact info
  • You can easily organize account information and status
  • When tax time rolls around, you’ll have important data on hand

Want an automated solution and sick of making invoicing mistakes?

Try FreshBooks today to accept credit card payments, create recurring invoices, receive automatic reminders, enable expense tracking, make use of time tracking and so much more. Sign up for a 30-day free trial and experience the ease of cloud accounting!