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Email is an essential communication tool that all businesses rely on, especially when working from home. However, if you are sending a lot of sensitive information about your business or your customers, it’s so important that you pay attention to email security. A lot of people make the mistake of assuming that their email provider has it handled and they don’t need to take any extra steps to protect themselves, but that isn’t true. These are some of the most important ways to boost email security and protect your data.
Encrypt Your Emails
Encrypting your emails is one of the most effective ways to protect yourself. Even if somebody does intercept one of your emails, they won’t be able to open it without a password. It’s important that you use encryption services on any email that you send, even if they seem very trivial because you don’t know what you could be giving away. Make sure that you set strong passwords as well, otherwise it will be easy for hackers to get into your emails.
Automated Phishing Defense
Phishing emails are one of the most common forms of email scam out there. These emails appear to come from a reliable sender and they will try to trick you into sharing important information or click links that will download malware onto your computer. Most email providers have a phishing filter on them but they are incredibly ineffective and will miss most of the phishing emails that come in. But if you use an automated phishing defense system (like this one at graphus.ai) you can filter out all of the phishing emails and protect yourself. Phishing emails often up businesses up to cyber attacks, so it’s important that you are able to protect yourself from them.
Strong Passwords
When you are trying to protect your business from online threats, the first thing you should do is update your passwords. So many people make the mistake of using the same password for everything or using weak passwords that are simple to crack. If you want to be protected, you need to use a long password with a combination of letters and numbers, and make sure to use a unique password for all of your accounts. If you struggle to remember all of your passwords, use a password manager to help you keep track of it all.
Train Your Employees
Even if you are following good practices, that doesn’t mean that your employees are. Most email security issues are a result of simple errors, which is why it’s so important that you train your employees in email security. Teach them how to spot a phishing email, how to encrypt their emails, and how to set strong passwords. It’s a good idea to have a refresher on these things at least once a year so you can be sure that everybody is keeping their emails secure.
You send a lot of sensitive information over email, which is why it’s so important that you stay on top of security. If you follow these tips, you can make sure that your data is safe.
